Overview
Administrative Assistant Jobs in Makati, National Capital Region, Philippines at SPCE Corp
Title: Administrative Assistant
Company: SPCE Corp
Location: Makati, National Capital Region, Philippines
We are seeking a dedicated and versatile Administrative & Office Assistant to provide crucial operational support to our team. In this multifaceted role, your primary responsibility will be assisting the Document Manager in maintaining, organizing, and managing company documentation. Additionally, you will handle general office administrative tasks and collaborate with the Community Coordinator to provide ad hoc front-desk and reception support when needed. The ideal candidate is highly organized, detail-oriented, and adaptable to a dynamic environment.
Key Responsibilities:
Document Management Support (Primary Duty):
- Assist the Document Manager in preparing, organizing, indexing, and securely storing all operational documents and contracts.
- Help maintain the systematic filing and retrieval system to ensure quick and easy access to files.
- Aid in the distribution of documents, ensuring all relevant parties have access to the latest revisions.
- Review documents for accuracy, completeness, and conformity with company standards under the guidance of the Document Manager.
- Assist with regular document audits, quality checks, and tracking the status of approvals and revisions.
Front Desk & Community Support (As Needed / Ad Hoc):
- Provide back-up front-desk and reception coverage to support the Community Coordinator during peak hours, breaks, or absences.
- Greet visitors, clients, and guests in a professional and welcoming manner when covering the reception desk.
- Answer, screen, and forward incoming phone calls while providing basic information when needed.
- Assist in ensuring the reception and common areas remain clean, organized, and presentable.
Qualifications:
- Education: High school diploma required; Bachelor’s degree in Business Administration, Real Estate, or a related field is a plus.
- Experience: At least 1–2 years of experience in administrative support, front-desk operations, or document management, preferably within the real estate or legal sectors.
- Technical Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint) and general office equipment.
- Communication: Strong communication abilities in both English and Tagalog (written and verbal) to effectively interact with team members and visitors.
- Skills: Exceptional organizational and time-management skills; acute attention to detail; and a strong customer-service mindset.
Working Conditions:
- Location: Office-based role (Makati) with regular working hours.
- Schedule: Must be flexible and willing to work overtime on weekends when operational needs or special projects require it.
What We Offer:
- Competitive salary + Overtime Pay
- 12 Annual Leaves + 12 Sick Leaves
- HMO coverage for you + 1 eligible dependent
- Career growth opportunities and internal promotions
